Independent · Chicago NW Suburbs · NC Triad

Stop running your business
from your inbox.

I'm Andrew. I run the cloud, the CRM, the automation, and the private AI behind small businesses — so the busywork disappears, no lead slips through the cracks, and you get back to the work you actually do.

Book a free 30-min audit See if it's for you

No commitment · fixed-scope proposal before any work begins · plans from $150/mo

Built on years running mission-critical healthcare IT — the kind where downtime was never an option.

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Who I Build For

Built for Your World

Find the one closest to you, hit Build my setup, and I'll assemble the toolkit and plan that fits — in about thirty seconds. The same building blocks reshape to fit almost any small business.

01

Churches & Ministries

Members, giving, and your weekly newsletter in one place.

02

Daycares & Preschools

Enrollment, parent updates, and billing that runs itself.

03

Clinics & Practices

The business side of your practice — your website, appointment booking, reminders, and reviews. Patient records and health data stay in your EHR, untouched.

04

Studios (fitness · martial arts · dance)

Memberships, class booking, and rank/progress tracking.

05

Law & Professional Services

Client intake, matter pipelines, and a private research assistant.

06

Nonprofits

Donor management, campaigns, and grant deadlines, automated.

07

Trades & Field Services (HVAC · plumbing · electrical · construction · auto)

Instant lead follow-up, online quotes, and automatic review requests — so no job slips to voicemail.

Don't see your world?

The same building blocks reskin to almost any small business. Tell me what you do.

Tell me what you do →
Services

Infrastructure, Growth
& Intelligence

Everything your business runs on — from the cloud servers to the private AI that multiplies your team — built, secured, and maintained by one accountable partner, not a rotating help desk, under one simple monthly retainer.

01 / THE FOUNDATION

Managed Cloud & Infrastructure

Your apps and data, hosted and watched over — so they never go down or get lost.

Secure, redundant hosting with daily backups, SSL, and proactive patching — plus data migrations and server builds when you need them.

Cloud Hosting Disaster Recovery SSL & Security Data Migration Server Builds
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02 / THE GROWTH ENGINE

CRM, Sales Pipelines & Marketing Automation

Every lead caught and followed up automatically — so none slips through the cracks.

A CRM built around how you actually sell — follow-ups that fire on time, a live view of every deal, and closed sales pushed straight into your accounting. No entering the same sale twice.

Managed CRM Lead Capture Follow-up Automation Pipeline Visibility No Double Entry
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03 / THE CAPACITY MULTIPLIER

Private AI & Workflow Automation

An AI assistant that knows your business and does the reading, drafting, and busywork for you.

An assistant that answers from your own documents — isolated, never used to train anyone else's model. When data can't touch a third-party API, I run an open model on a dedicated server I control — plus automations from grant research to HR onboarding.

RAG Assistants Data Isolation Private Model (Add-On) HR Onboarding Role Automations
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04 / THE BUILD BENCH

Custom Software & Application Maintenance

When no off-the-shelf app fits, I build the missing piece — and keep it running.

I build what you're missing, then host and maintain it under your plan — so a one-time build becomes one less system to babysit. Full-stack work, scoped and quoted separately.

Full-Stack Dev API Integration Legacy Support Lands on a Plan Python · SQL
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Every week the busywork stays manual, it’s quietly billing you — in leads gone cold, calls sent to voicemail, and the same hours rebuilt by hand.
Put a number on it in a free audit →

Real problems, actually solved

Three builds, three things I sell — each one proof I can do the work, and proof it travels. A system built for one industry re-skins to yours: the engine that ends a clinic's paperwork loop is the one that texts a tradesman's missed calls back in seconds.

01 Custom Software · extends what you already run

Print, sign, scan, re-upload — for every single document?

EHR Integration — Clinical Portal Companion

A desktop companion that bolts hardware signatures and one-click documents onto a web-only system — ending the print-and-rescan loop for good.

How it'd work for you

The same approach turns any clunky web tool — a daycare portal, a membership system — into one that signs, files, and updates itself.

Software stack
Python pywebview Topaz Pads
02 Private AI · AI that does real work

Need training videos but don't have weeks or a designer?

Document-to-Video Training Builder

Turns the documents you already have into narrated, professionally designed training videos in a single pass.

How it'd work for you

The same pipeline spins a gym's onboarding clips, a church's volunteer guides, or a shop's safety briefings out of files you already own.

Software stack
Python Claude API ElevenLabs
03 Growth Engine · how you get paid

Rebuilding the same contract in Word for every deal?

Contract Generation & E-Signature Pipeline

Staff fill out a form; the system drafts the document, sends it for signature, and files it — on its own, inside the Microsoft 365 you already pay for.

How it'd work for you

The same flow routes a studio's membership agreements, a clinic's intake forms, or a contractor's job quotes for signature.

Software stack
SharePoint Power Automate Adobe Sign
More automation, already running
Roster Automation & Data Integrity Two systems kept in sync, every day, untouched. ~92% less manual work
Cross-Platform Enrollment Intake that flows between systems without re-typing. Runs overnight, unattended
Automated Employee Onboarding New hire provisioned across every system at once. 45 min → one click

Different industry, same machinery. The question isn't whether it fits your field — it's which task you'd hand off first.

Show me what it'd look like for my business →
Managed Plans

Simple, Fixed Monthly Care

No open-ended consulting bills. You pick a plan, I scope it to fit, and your infrastructure stays patched, backed up, and watched over — for one predictable monthly price.

Most small businesses land between $200–$450/mo, scoped to what they actually run. Flat monthly — never per-user pricing that climbs as you grow.
Founding
Client
Now booking · First few clients

Founding-client terms while I take on a small number.

I’m onboarding a handful of founding clients at locked founding pricing — setup-fee credit included. The only ask: a short note on how it went after the first 60 days. Agreed up front, before any work begins.

Foundation

I host it, and automate your first workflow.

from $150 / mo
+ one-time setup from $500

For solo practitioners and micro-businesses that just need it to work.

Managed hosting for up to 3 apps from the toolkit below
One core automation built & managed for you (e.g. new-lead alert, or booking → invoice)
Daily encrypted backups
SSL & certificate management
Up to 5,000 marketing emails / mo
Start here
Most popular
Growth

I run your automations too.

from $350 / mo
+ one-time setup from $800

When you're ready to stop doing the same task by hand every week.

Everything in Foundation
Managed hosting for up to 6 apps from the toolkit below
Custom integrations between your tools
A handful of automations (3–4 flows) built around how you actually work
Up to 25,000 marketing emails / mo
Book a free audit
AI Partner

I operate it for you.

from $700 / mo
+ one-time setup from $1,500

A private AI assistant that answers from your own documents — isolated, and never used to train anyone else's model.

Everything in Growth
Unlimited managed apps, with automations across your whole stack
Answers pulled straight from your documents (RAG)
Your data stays isolated — never sold, never used for training
Private-model upgrade: a dedicated, access-gated server running a self-hosted open model — your data never leaves infrastructure I control (add-on)
Up to 100,000 marketing emails / mo
Let's talk
In every plan · never a line item

Every plan includes automation — I build and manage the workflows specific to your business, not a generic feature you wire up yourself. App counts and AI features are a starting point, not a ceiling — every plan is scoped to fit in a fixed proposal before any work begins. Email volume is scoped to your list; overage billed at cost.

What's in the toolkit

The apps behind every plan

Your "apps" aren't a mystery line item. They're proven, best-in-class tools — I host, connect, and maintain them so they work as one system. Here's the job each one does.

Your customer list, organized
EspoCRM

Every client, lead, and contact in one place — with the full history of calls, emails, and deals attached. No more hunting through your inbox to remember who's who.

Intake & sign-up forms that feed it
Formbricks

Forms that drop a new lead or client straight into your CRM — no copying from an inbox, no re-typing, nothing lost between the website and your records.

Your website, blog & newsletter
Ghost · WordPress

A fast, professional site you actually own — with publishing and email built in, not bolted on through a third subscription.

Nurture sequences that run themselves
Mautic

Welcome series, follow-ups, and re-engagement that fire on their own — so a lead stays warm without you remembering to email them.

High-volume newsletters that land
Listmonk

Send to your whole list — 5,000 or 100,000 — on infrastructure you own. No per-contact pricing that punishes you for growing.

Online booking, no back-and-forth
Cal.com

Clients pick a time from your real availability. Confirmations, reminders, and reschedules run themselves — the empty-slot phone tag disappears.

Quotes, invoices & payments
Invoice Ninja

Branded quotes and invoices, online payment, and automatic follow-up on anything overdue — so you get paid faster without chasing it yourself.

E-signatures on every agreement
Docuseal

Contracts, waivers, and intake forms signed in the browser and filed automatically — ending the print-sign-scan loop for good.

Your files & shared folders
Nextcloud

Private, secure file storage and collaborative docs your team can reach from anywhere — your own Dropbox, without the per-seat bill or the data mining.

Your SOPs & knowledge base
BookStack

How-things-are-done, written down and searchable — so the answer lives in one place instead of in one person's head.

Private team chat
Rocket.Chat

A team channel you control — conversations, files, and decisions in one searchable place, not scattered across personal texts.

Projects & tasks on one board
Plane

Every job, who owns it, and what's next — visible at a glance. The work lives somewhere other than your memory and a stack of sticky notes.

A shared password vault
Vaultwarden

One secure vault for the team's logins — so access is shared safely and nothing walks out the door when someone does.

The busywork, automated
n8n

The hand-offs between your tools run on their own — a new booking creates the contact, the invoice, and the reminder, with no copy-paste in between.

Answers from your own documents
Private AI · RAG

Ask a question in plain English and get an answer pulled straight from your files — running privately, never training someone else's model on your data.

Dashboards that show what's working
Metabase

The numbers that actually matter — revenue, leads, jobs booked — on one screen, updated live, instead of three exports and a spreadsheet.

Optional · à la carte

Need more leads — not just smoother operations?

Lead generation is a separate, project-based add-on, deliberately kept off the monthly ladder — it sells an outcome and draws on different muscle than managed infrastructure. Bounded, measurable pieces, priced per engagement.

Why Me

A partner, not a pile of subscriptions

Eight separate SaaS bills, eight logins, and eight support queues that all point at each other. One managed relationship replaces the pile.

The pile

✕Per-contact pricing that climbs every time you grow.
✕Eight vendors pointing fingers when something breaks.
✕Eight logins, eight invoices, eight renewal dates to track.
✕Your data is the product — mined, profiled, resold.

With me

✓A flat monthly fee. Your list goes 50 → 5,000; your bill doesn't move.
✓One person who already knows your whole setup — and picks up.
✓One relationship. One invoice. One number to call.
✓Your data stays yours. Never sold, never used to train a model.
Who You're Working With

One person. The whole stack.

Andrew Stegenga

Hi, I'm Andrew.

I spent years keeping mission-critical healthcare systems online — the kind of work where a few minutes of downtime is a serious problem, not an inconvenience. Now I bring that same standard to small businesses: one accountable person who knows your entire setup, instead of a rotating help desk that has to relearn it every time.

A background in mission-critical healthcare IT, where uptime and data integrity aren't optional.
Solo and accountable — you reach the person who actually built and runs your systems.
Fixed-scope proposals before any work begins. No open-ended bills, no surprises.
How It Works

A Principled Approach

01

Discovery & Scoping

I start with a thorough conversation about your problem, constraints, and goals, then document requirements carefully and provide a fixed-scope proposal before any work begins.

02

Design & Architecture

Whether it's a workflow diagram, cloud architecture, or data-migration plan — you review and approve the blueprint before anything is provisioned. No surprises.

03

Build & Deploy

Regular check-ins throughout delivery, with staging environments and staged rollouts. Migrations and cutovers are rehearsed before go-live, so nothing breaks in production.

04

Delivery & Ongoing Management

Documentation, training, and a handoff that actually makes sense — then a managed retainer that keeps your infrastructure patched, backed up, and monitored. A long-term partner, not a one-time vendor.

The Free Audit

Book a free
30-minute audit.

Tell me what's eating your time. In 30 minutes — no commitment — I'll tell you honestly whether I can help and what it would take. If we move forward, you get a fixed-scope proposal before any work begins.

Chicago NW Suburbs & NC Triad · Remote Worldwide